5 Best Practice Tips to Maximize Your HOA Time as a Board Member
As a board member in an HOA, managing your time equally can be a challenge. With so many tasks for you to accomplish, determining which ones to do first can cause daily struggles. That’s why it is vital you maximize your HOA time for greater productivity.
So, how can you start? Here are five best practices to keep in mind.
1. Keep Track of Your Time
A simple way to figure out how to spend your time efficiently is to keep a time log for a week. You’ll be able to get a grasp on how long it takes you to complete each task, how you should delegate your time, and how to organize your tasks.
Also, during board meetings, it’s essential to create efficient board communication with time. To help keep meetings on schedule, board members can invite homeowners to send in questions in advance of the meeting. This will allow everyone to voice their thoughts and help you monitor meeting minutes.
2. Complete the Most Important Tasks First
Once you’ve determined how long it takes to do each task, it’s time to prioritize which ones to do first. Ask yourself, “What needs to be done today?” and “What needs to be accomplished this week?” This will help you stay on track and pay attention to your priorities. To remind yourself of your tasks, use a calendar and write everything down.
3. Set Goals
No matter how well you manage your time, unexpected tasks will make their way onto your desk. To ensure everything gets completed on time, you must set reachable goals. By setting goals, you’ll be able to work smarter, experience less procrastination, and, most importantly, meet deadlines.
4. Schedule Time
One easy way to maximize your HOA time is to schedule it. Doing so will allow you to manage your day, week, and month. This will reduce stress and give you a greater sense of control.
5. Delegate Tasks
Trying to accomplish too many tasks at once can cause you to become stressed. To alleviate your work outside of your skillset, give certain tasks to other board members whose skillset matches it best. For example, the treasurer can handle all financial and accounting needs. The secretary can assure documents are filed and organized as well as schedule meetings.
Maximize Your HOA Time with AR Management
AR Management helps HOA boards of all sizes manage their community. With our patent-pending platform Neighborhood Connections, you’ll be able to optimize your time and organize your documents, accounting & financials, and activities efficiently and transparently in one secure place. Request a quote today!