Key Components of an HOA Inspection Checklist
An HOA inspection checklist is a valuable tool for community managers and Board members. It can help you keep track of the condition of the community, identify any potential problems, and make sure that all areas are being regularly inspected.
In this blog, we will discuss how to create an HOA inspection checklist and what components to inspect. We will also provide some tips on conducting regular inspections in your community.
How to Create an HOA Inspection Checklist
Every HOA needs an inspection checklist. This ensures issues are caught early and adequately addressed.
HOA Boards must determine what areas in their community require a watchful eye and will most likely need regular maintenance and repairs. Be sure not to overlook the following areas:
- Exterior Elements: foundations, siding, roofs, gutters, downspouts, walls, doors, windows, patios and decks, storm drains, paint, pest control, etc.
- Common Areas: landscaping, pools, playgrounds, tennis courts, pavilions, sidewalks, parking lots, asphalt, entry gates, fencing, landscaping, security systems, fire safety equipment, and trash storage
- Utilities: electrical boxes and lines, phone lines, gas lines, heaters, water lines, sewage, and HVACS
When to Conduct Inspections
The governing documents will outline the frequency of when to conduct HOA inspections. Certain states may also have laws requiring HOAs to have certain inspections within specific time frames.
Who Inspects the Community
If you have a professional property management company for your HOA like AR Management Company, your property manager will typically conduct regular site inspections. It’s also good practice for Board members to walk around their community and get an overall feel of its health. During this time, it’s essential to ask the following questions:
- Are there any problems that may cause a hazard?
- Are the common areas clean and well-maintained?
- Are there any areas in need of improvement?
By asking these questions, HOA Boards can determine what needs to be addressed and work with their property manager to get recommendations and develop a plan.